California law states that students are allowed to possess a cell phone on school grounds for use in case of emergencies. Cell phones must be powered off and hidden from view during school hours. Violations of this policy will result in the phone being confiscated. For the first violation the phone will be returned to the student at the end of the day. For subsequent violations a parent/guardian will be required to pick up the phone. Students are to contact school personnel and go to the office for health concerns, not call parents on their cell phones.
Spring Valley Academy is proud of its students and their accomplishments. Student appearance and dress should be a reflection of a serious learning environment. Appropriate dress and good grooming contribute to a positive atmosphere and promote student safety. In accordance with the Calif. Education Code, Section 48907, and with the best interests of our students, school, and school- sponsored activities, and community in mind, the following dress code has been adopted. We appreciate your support and adherence to these guidelines.
- Clothing designed to be worn as undergarments may not be visible.
- Shirts and blouses with cut-outs or that leave the midriff bare are prohibited. All shirts must have sleeves.
- Shorts, skirts and any distressed pants must be mid-thigh length and pass the finger-tip test. No skin can be shown above the fingertip.
- Bicycle shorts and leggings must be worn with a top that covers mid-thigh and meets the fingertip test.
- Pants are to be worn at waist level. Wallet or other similar chains are not allowed.
- Appropriate footwear must be worn at all times. Slippers, flip-flops and shower shoes/slides are not permitted. Height of shoes must be safe and appropriate for school.
- Clothing and/or jewelry with inappropriate language, pictures, inferences, or symbols judged by an administrator to be obscene; intended to mock, ridicule, provoke, demean; or displaying words or pictures associated with alcoholic beverages, tobacco products, or other drugs, or items associated with alcohol, tobacco, or other drug use, are not allowed.
- Make-up and hair style should be appropriate to age, and not bring undue attention to the individual.
- For safety reasons, headgear including hoods, bandanas, hats, and sweatbands may not be worn at school. Hoodies may not be pulled up on a student’s head. Headgear will be confiscated and released only to a parent. Appropriate hats may be worn in PE as protection from the sun or rain.
- Gang-related signs, insignias, colors, or distinctive modes of dress are not permitted.
If a student violates the dress code, parent/guardian may be notified. Student will be required to change the attire; alternative clothing may be provided. Student will be placed on the Ineligible List until the borrowed clothing is returned.
Promotion is an opportunity for students to dress up. The basic consideration for student’s dress should be neatness and appropriateness, and all dress code rules will apply. The purchase of new clothes is not necessary. Formal gowns, tuxedos, spaghetti straps, and strapless dresses are not allowed. Limousines are not appropriate for middle school promotional ceremonies.
Facts About School Attendance:
- School attendance is a legal requirement.
- Three days of greater than 30 minute tardies to school (after 8:25 am) equals one unexcused absence.
- Please bring a doctor’s note in ANY time you take your child to the doctor. We can excuse absences or tardies with a doctor’s note.
- Vacations and/or days out of town are NOT considered excused absences by the State of California – even if you call to tell us about it. * Please do your best to plan vacations over school breaks.
- Absences and tardiness can add up before you know it. Excessive absences and tardies can lead to your child being put on an attendance contract with the school district.
- Students who are habitual truants are likely to suffer academically. Poor attendance can equal poor performance at school.
- Excused absences and early pick-ups can also affect school performance and count against your child’s attendance record.
- If you are facing tough challenges related to accessing health care, unstable housing, poor transportation or lack of food, please reach out to us and we will do our best to help with resources.
- Communication is key! Please call us ANY time your student is going to miss a school day, regardless of the reason. We suggest programming the school number in your phone so you have it wherever you are.
* If you take your child out of school for 5 or more days in a row, your student can be put on a study contract and your child will be given work to complete while you are gone. If all work is turned in and completed on time, those days will be excused. You must notify your child’s teacher two school days prior to leaving so they have enough time to get work together for the contract.
Attendance Tips to Promote Student Learning:
- Please make sure your student has a set bedtime and establish a morning routine so they are rested and alert when they get to school.
- Limit the amount of time your child spends on electronics devices and make sure electronics are turned off an hour before bedtime.
- Make sure clothes and backpacks are prepared for the next day the night before school.
- Check with our Health Technician or office staff if you are not sure about when to keep your child at home due to illness.
- Avoid scheduling vacations or doctor’s appointments when school is in session.
- Talk to teachers and counselors for advice if your student feel anxious about going to school.
- Develop back up plans for getting to school if something comes up. Call on a family member, neighbor, or another parent to take your student to school.
Attending school has a HUGE impact on student success. This year we want to make sure every student misses no more than 9 days of school, or 1 day a month. We need your help.
Early Release and Tardy Guidelines
- Any person that picks up a student early, including parents, will be asked to show photo ID.
- If someone other than the custodial parent is picking up a student prior to the end of the school day the custodial parent must do all of the following:
- Notify the office by sending in a signed, dated letter
- Date/time of that pick up
- State who will be picking up the student
- Adult stated must be on the emergency contact list.
- In case of an emergency, the custodial parent must call the office to notify office staff of who will be picking up the student and then do one of the following:
- Fax a handwritten and signed note to the office
- Send a picture of a written request via email to:
- Office Manager
- Health Tech
- If you want to pick up your students before the end of the school school day, please arrive at least 20 minutes before dismissal. Anyone arriving after this time may need to wait until classes are dismissed to take their student.
- School starts at 8:45 am.
- If you are late to school due to a doctor/dentist appointment, please remember to get a note from the doctor to excuse the tardy. You will still need to check in at the office to receive your late slip and give that note to office staff.
Medication at School
Regulations for medication at school:
- No student is allowed to have medications at school (including over the counter medicine and cough drops) without a note from the doctor.
- There are different forms for different medications which is discussed in more detail below.
Please click on the link for more information: Regulations for Medications at school
Forms required for medications at school:
There are three different forms required for medications at school depending on what medication your child needs. Click on the links below to download the form that pertains to your child. In addition to the Medication Authorization form, you must fill out a HIPAA form (see below for information). Please download the form that you need, print it, and take it to your child’s physician to be filled out.
- General Medication Authorization (any medication to be taken at school that ISN’T an inhaler or EpiPen) that needs to be signed by both the parent/guardian AND the physician in order for the medication to be accepted at school: Medication Authorization
- Asthma (Inhaler) Action Plan (any medication listed on this form is for asthma ONLY) must be signed by parent/guardian AND their physician: Asthma Action Plan
- Epipen (Anaphylaxis) Action Plan (for ANY child that has a severe anaphylactic allergy requiring an Epipen) must be filled out by the parent/guardian AND the physician*. Epipen Action Plan
*Please make sure your physician writes a detailed description of how/when the Epipen needs to be distributed to your child if known allergy is ingested.
HIPAA* Guidelines for students:
In case there is an emergency or your student has medical concerns that need to be discussed with physician, we must have a HIPAA* form filled out in addition to one of the the above forms (Medical Authorization, Asthma Action Plan, or Epipen). Our school is not permitted to contact any physician/physician’s office/psychologist/psychiatrist/etc for any reason without written consent by the parent/guardian. Please click on the following link for the HIPAA form, print the form, fill it out, and bring it to the health office along with the medication (must be in the RX box if from a pharmacy), and medical form that was filled out by the doctor. HIPAA form – English HIPAA form – Espanol
*HIPAA: Acronym that stands for the Health Insurance Portability and Accountability Act, a US law designed to provide privacy standards to protect patients’ medical records and other health information provided to health plans, doctors, hospitals and other health care providers. Developed by the Department of Health and Human Services, these new standards provide patients with access to their medical records and more control over how their personal health information is used and disclosed. They represent a uniform, federal floor of privacy protections for consumers across the country. State laws providing additional protections to consumers are not affected by this new rule. HIPAA took effect on April 14, 2003.
Please call the Health Technician at our school with any questions.
Immunization Requirements for School
Immunizations for all students starting elementary school (TK – 6th grade):
New California state laws http://www.shotsforschool.org/laws/ require all students starting elementary school (this includes out of state transfers from other schools) to be immunized before they can start school. Personal waivers are no longer accepted under any circumstance. Please clink on the link to see a list of required immunizations: State Immunization Requirements
Immunizations for all students starting middle school (7th and 8th grade):
New State laws http://www.shotsforschool.org/laws/ require all students to be immunized with their Tdap booster immunization before the first day of 7th Grade or they will not receive their school schedule. Please get your immunization early and bring your yellow immunization card to the school office so we can verify your child has had his/her immunization. NO SHOT, NO SCHOOL-get yours now!
Please contact our office if you have any questions about immunization requirements